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Privacy Policy

Privacy Policy

This privacy notice discloses the privacy practices for ( and our data collection for those people who register for SWVS. This privacy notice applies solely to information collected by this website or during the registration process of SWVS

It will notify you of the following:

  1. What personally identifiable information is collected from you through the website and during registration.
  2. How your data is used and with whom it will be shared.
  3. What choices are available to you regarding the use of your data.
  4. The security procedures in place to protect the misuse of your information.
  5. How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing

We are the sole owners of the information collected on this site and during registration. We only have access to/collect information that you voluntarily give us via email, direct contact from you or during our registration process. We will not sell or rent this information to anyone. We will use your information to respond to you, regarding the reason you contacted us or information in regard to your registration of SWVS. We will not share your information with any third party outside of our organization, other than as necessary to provide you with proceedings or information you provide to Exhibitors.

Unless you ask us not to, we may contact you via email in the future to tell you about events, or changes to this privacy policy.

Your Access to and Control Over Information

You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

  • See what data we have about you, if any.
  • Change/correct any data we have about you.
  • Have us delete any data we have about you.
  • Express any concern you have about our use of your data.


We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific task are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

Third Parties that will have access to your data

  • Attendees – Exhibitors will receive a pre-mailing list and a post-mailing list of your name and mailing address. This does not include phone numbers or email addresses.
  • Attendees – The Partner VMA’s (Arkansas, Texas, Oklahoma, New Mexico and Louisiana) of your respective state will receive your email, phone number, name and address.
  • Attendees – The Veterinary Information Network (VIN) will be given your name and email in order for you to access the online Proceedings.
  • Attendees & Exhibitors – If you book a hotel room with us, your name, email, credit card information and phone number will be shared with the hotel you book.
  • Exhibitors – Your information will be displayed on our interactive floor plan and your email address will be shared with AGS to contact you about your booth set-up.

How Long Will We Store Your Personal Data?

Your personal data will be retained by us for 10 years following the end of the event. Information is not sold, traded or given to any other entities. We will provide you with notice if our privacy policy changes. An opportunity to reject such changes will be provided. We use safe, secure technology and other privacy protection programs to keep your personal information.

Contact Us

If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at 972-664-9800 or You have the right to request your information or to withdraw consent at any time.